Exhibition Policies and FAQs
The following information generally applies to the SAQA exhibitions open to ALL SAQA members. The policies for Regional exhibitions may vary. ALWAYS refer to the exhibition prospectus for more details.
The word "references" allows for a broader understanding of the art quilt that welcomes growth and development of individual style. This may include:
- more 3D work and work in media other than fiber/textile/fabric/cloth
- techniques and materials not found in traditional quilting
- framed, unframed, bound, and unbound work
Where can I find information about an upcoming SAQA exhibition?
SAQA maintains a list of upcoming and current SAQA Calls for Entry on our website. This includes both All SAQA and Regional Calls for Entry as well as other SAQA opportunities. Each Call for Entry will include a detailed prospectus that includes more specifics.
Weekly emails from SAQA will also include information about our different opportunities (and their deadlines). For more details about regional opportunities, contact your Regional Representative.
NOTE: Prospectuses for the All SAQA Exhibitions are posted online about one year before the final application deadline. Sometimes slight changes are made to the prospectus - please make sure you periodically review the online version so you are aware of these updates.
Who can enter a SAQA exhibition?
You must be a current SAQA member to enter both All SAQA and Regional Calls for Entry. You do NOT have to be a Juried Artist member. Regional Calls require you to be affiliated with a region specified in the prospectus. Each member can select a primary and secondary region in their mySAQA profile.
When can I enter a SAQA exhibition?
Each SAQA Call for Entry will usually have a one month time period when entries are accepted online. Specifics will be included in the prospectus. The online entry forms will be available for viewing one month before the call opens.
Do you offer translated versions of the Calls for Entry?
We do offer translations of select SAQA Calls for Entry. Click on a flag below for details. Non-U.S. members should also be aware of SAQA Shipping Reimbursement Policy.
What is the difference between a Call for Entry and a Call for Consideration?
Calls for Entry are juried based on an artist's finished work. The artist may have existing work that fits the call or they make a new one. Submitted artwork is either selected or rejected by the juror.
Calls for Consideration are juried based on an artist’s submitted portfolio of work. The portfolio pieces may or may not fit the theme of the show. The juror selects artists based on their portfolios. The selected artists must make a new piece, specifically for the exhibition that meets the theme and all requirements included in the prospectus. Calls for consideration have a longer lead time than calls for entry, as the artists must make new work after learning of their acceptance.
Why are the exhibitions juried?
SAQA strives to produce professional exhibitions that can be marketed to a variety of venues. Jurors help to meet this goal by pulling together a cohesive body of work that is aesthetically and thematically cohesive from a diverse slate of entries.
How are jurors selected?
Jurors with diverse backgrounds and artistic training are sought and may include museum curators, artists working within the academic community, and well-known artists of all media. Jurors use a blind jurying process to make their final selections for the exhibition.
How can I participate in creating or jurying exhibitions?
If you're interested in assisting in the creation and organization of wonderful new exhibitions, please contact Chair Gwyned Trefethen to learn how you may serve on the exhibition committee.
Who do I contact if I have questions?
Each Call for Entry will include an email for an Exhibition Coordinator. If you have any questions about the information included in the prospectus, please feel free to contact them directly. You can also reach the Exhibition Committee Chair at ExhibitCoord@saqa.com. For questions about shipping, please contact firstname.lastname@example.org.
Where can I find help filling out the entry?
If you have specific questions that pertain to the exhibition itself (size requirements, eligibility, etc.), contact the exhibition coordinator listed in the prospectus. Each SAQA Call for Entry will include links to helpful videos that explain how to complete the online form and pay your entry fee.
Watch these videos if you are not familiar with the process!
If you have technical questions about the on-line system, please contact Lisa Ellis at email@example.com. If you have problems with your payment or logging in, please contact Jennifer Solon at firstname.lastname@example.org.
Do I have to pay an entry fee when I enter or just if I am accepted?
Each Call for Entry will usually have a fee for entering the exhibition. This fee must be paid by everyone, regardless if your artwork is accepted or not. Fees can be paid online (credit card or paypal) via www.saqa.com/fees during the entry window.
What happens if I don't pay my entry fee?
Once the call closes, we will review the list of completed entries against the payments received (these are two separate databases). You will be contacted if you still need to submit a payment. Failure to pay your fee can result in your pieces not being included in the jurying process.If you have any questions regarding your payment, please contact email@example.com.
Are group entries allowed? What if the work was assembled by one or more person(s) and quilted (hand, machine or long arm - paid or unpaid) by another?
Collaborative work is allowed as long as all individuals are current SAQA members. The collaborative piece is only entered once and is entered as a separate artwork on the individual artist's form that is serving as the contact person. In the information about the artwork, all other collaborating artists are listed in the space provided.
Only one fee is charged for the individual artist's form, regardless of the number of artworks made by the artist, with or without collaborators, listed on that form. The collaborative work is counted as one of the three works each artist is permitted to enter. A collaborating artist may submit two additional artworks, either as a solo artist or in collaboration with another artist.
Are the size requirements negotiable? What about embellishments?
Each exhibition is designed to hang in specific venues, many of which have specified exactly what size artwork they can accommodate. Works selected for an exhibition are expected to travel together and must be able to fit within one of SAQA’s traveling crates.
Sizes are not negotiable and any entry that does not meet those requirements will be reviewed by the Exhibition Committee Chair to determine whether it will be excluded from the exhibit. However, leeway can usually be made provided if it is within one inch of the requirement. Any embellishment that extends past the edge of the work, in any direction, is included in the size measurements.
Is there a word limit for my artist statement, materials, and techniques?
Yes, there is a limit to the number of characters that can be used in these sections. The artist statement, which is specific to the entered piece, is limited to 1000 characters (approximately 200 words) and should not contain your name, your website or any other information that would affect the blind jury process. The materials and techniques sections each have a limit of 200 characters (approximately 40 words) and should not contain any brand names or artist names.
What about copyright concerns?
Each artist will be asked to confirm on the submission form that to the best of the Artist's knowledge, the artwork does not violate any current copyright laws. This clause is also reflected in the contract for accepted artists. Information about copyright permissions should be included in the artist statement.
What does “Artist’s Stated Value” mean?
This is the value determined by the artist that represents the US dollar amount the work would be priced, if it were available for sale. This amount may not be changed after the entry is submitted.
Can I publish photos of my work before it has been accepted into an exhibition?
When applying to a SAQA Call for entry, there are no restrictions regarding the publication of images of your artwork. This is true even if your artwork is accepted.
However, entries under a Call for Consideration may not be published. Although “teasers” (details or work in progress) may be shown on an artist’s website prior to the opening of the exhibition, we do ask that artists not show the entire work until after the exhibition has opened.
Can I submit my artwork to another exhibition?
Before completing your submission, please double check that any work submitted has not been entered in or accepted to any other exhibition that may overlap with the dates of this show. Remember, SAQA requires that accepted artwork remain available for the entire length of the exhibition and cannot be withdrawn before the end of the exhibition schedule for any reason.
Withdrawal after entry submission but before acceptance will result in a forfeiture of the entry fee; withdrawal once work has been accepted whether prior to or during the exhibition will result in the artist being excluded from future SAQA shows for a period of 18 months.
Is a label required for my work?
Yes, the label must contain the title of the work, your name and address, telephone number and name of the exhibition and should be sewn onto the back of the work. The names of all collaborating artists should also be listed on the label.
What about sleeves or rod pockets?
Please read each prospectus for more information about hanging requirements as the venue may have its own preferences. If you have any questions, contact the Exhibition Coordinator.
A five-inch wide sleeve should be attached one inch from the top of the quilt and should extend to only one inch inside each edge of the work. Prospectuses for exhibits that include 3D work will contains details on labeling as well as hanging devices, pedestals or installation information.
Will the back of my work ever show?
Yes, some venues have exhibited work in a suspended format that may allow the back of the work to be seen.
Do I submit images of my work or do I just mail the artwork to SAQA?
Jurors select the work through images submitted online as part of the entry form. The juror does not see the actual artwork. This is why it is vital to send the best possible image. One full and one detail image are requested. For exhibits that encourage 3D work, an optional additional image may be submitted.
Here are some additional resources to review:
What are the digital submission guidelines?
Images should be in focus, properly exposed, and evenly lit. No part of the quilt should be in shadow. The quilt should be the only item visible in the image other than a white, black, or gray background.
For each wall hung entry, submit one overall image and one detail image.
For each 3D, installation and wearable art entry, submit one overall front image, one overall rear or side view image and one detail image.
- Full-view images of the quilt must show all the quilt edges.
- A detail image must show an important aspect of the quilt.
- The second detail image should only be used for wearable, 3D or installation pieces.
- The artist name must not be visible in the images. Do not include a watermark; do cover up recognizable signatures on the front of the quilt.
- Make sure that both the full-view and detail images are oriented correctly.
- File format should be JPEG (no TIFF files), saved at maximum quality (minimum compression)
- The longest side of the “live” area of the artwork (not including background) should be at least 2100 pixels. Larger is fine so long as the longest side of the overall image does not exceed 4200 pixels.
Can I edit my digital images?
You may use any image-editing software as needed to accurately represent, the quilt. Image-editing processing could include cropping, color-correction, adding/modifying a solid-color background of white, black, or gray.
NOTE: If a quilt arrives that appears significantly different from the digital image submitted for jurying, the Exhibition Committee reserves the right to reject the entry. The decision of the Exhibition Committee Chair is final.
How do I label my images to submit during entry?
Label your images in whatever way is useful to you in retrieving and uploading the images to the entry form. The entry system will overwrite that label with a new file name based on the entry number as part of the blind jury process.
Are 3D works allowed for exhibitions?
Each exhibition has a detailed prospectus online that specifies what can and cannot be entered. Some of SAQA’s calls invite 3D, sculptural or installation type entries and will be specifically addressed in the prospectus under Eligibility and Guidelines (if allowed for consideration). Some of these restrictions may be based upon venue that will be hosting the exhibition.
Do I need to do anything special when entering 3D or alternative format works?
Work accepted for SAQA exhibitions that are installation, three-dimensional, sculptural, freestanding or wearable, may require the artist to provide display equipment necessary to properly install the piece. This could include pedestals, armatures, mannequins, or custom-made display supports. While many venues provide pedestals, the artist may need to provide the weight of the artwork and might be able to suggest height and size of such pedestal. Artists should also be prepared, if necessary, to provide unusual or specific lighting for installation works, if such lighting is not typical for the venue’s light system (e.g. spotlights, or floor lights).
In the event of a video submission, artists should be prepared, if necessary, to provide the appropriate monitor or projection equipment for viewing. Also, any accepted video should be submitted to the venue in the format requested by the venue, such as DVD, thumb drive, or upload.
Artists may choose to provide step-by-step instructions for the assembly, installation, and display of any work that is not simply hung directly onto a wall. These instructions should also include, if necessary, clear guidelines for unpacking and repacking of the work for return shipment, including photos, and diagrams.
Do you have advice about shipping 3D artworks?
Susan Else, a SAQA member whose work is three dimensional and freestanding, has been kind enough to provide some tips on packing and shipping dimensional artwork.
When do I find out if I have been accepted?
Each prospectus will include a date by which notifications will be sent. Sometimes the jurying process will be completed earlier. Both accepted and declined artists are contacted via email about their status. The list of accepted artists will be announced soon afterwards.
The notification deadline has passed and I haven’t heard anything, what should I do?
Make sure your email address is correct in every place entered, add @SAQA.com to your contacts list, check your spam and junk folders and if you still haven’t found any information by the date for notification, contact the Exhibition Coordinator listed on the prospectus for the exhibition you entered.
My work was accepted - what happens now?
Accepted artists will receive Artist Instructions which will include shipping instructions and an artist contract. In addition to other tasks, artists will be required to submit a brief artist biography.
Does SAQA arrange for my work to be sent to the Traveling Exhibition Coordinator?
No, each artist is responsible for following the shipping instructions included in the Artist Instructions. SAQA does not pay for shipping of artwork to the Traveling Exhibition Coordinator. Non-US artists can request reimbursement for a portion of their shipping costs. More details
SAQA will cover shipping costs to the venues and back to the artist when the final exhibition closes.
Can I remove my work before the exhibition ends?
No, work must be available to travel throughout the duration of an exhibition. It is SAQA policy that once a work has been accepted, it cannot be withdrawn for any reason until the end of the exhibition travel schedule. If a work is sold during the exhibition, the purchaser must wait until the end of the exhibition to receive the work.
1. Work accepted into a SAQA exhibition will be required to travel to all venues with the exhibition unless otherwise specified. Most exhibits require that work be able to be rolled, folded, collapsed or otherwise able to travel between venues in one of SAQA’s traveling crates along with the other works in the exhibit. SAQA asks that artists engineer their piece(s) to break down or fold so they can fit into the space allotted. When artwork does not fit in a SAQA’s shipping crate SAQA requires that the artist provide a suitable container for shipping the work from venue to venue and incur the cost of the container and pay for all shipping fees to travel the work for the full exhibition. The Traveling Exhibition Coordinator will work with the artist to determine the amount of the artist’s liability prior to such work being accepted and the artist’s liability will be limited to the agreed amount.
2. SAQA may require a work to be shipped in a separate container if a work is too large, too heavy, too fragile, contains design elements that pose a risk of damage to other works in the exhibit or for other reasons. The determination of whether a work must travel in a separate container shall be made at the discretion of the Exhibition Committee Chair with the advice and counsel of the Traveling Exhibition Coordinator.
3. When the situation requires works to be shipped separately from the rest of the exhibition, the artist must give SAQA a credit card number to keep on file. SAQA will be very respectful of the privacy of this information, and will only authorize charges as expenses are incurred. The Traveling Exhibition Coordinator will send an email letting the artist know the amount to be charged to the card prior to each use.
For questions regarding the shipping policy, please contact the Traveling Exhibition Coordinator at firstname.lastname@example.org.
Lifecycle of a SAQA Exhibition Webinar (member login required)