Our Commitment To Privacy
Studio Art Quilt Associates, Inc. ("SAQA") respects and protects the privacy of our members, customers and others who use our websites, products and services.
This Privacy Notice provides details about how your personal information is collected and used by SAQA ("we", "us"). Personal information is any information that identifies you or would enable someone to contact you, which may include your name, email address, phone number and other non-public information that is associated with such information.
We may collect your information on the saqa.com website, our customer portal hosted by z2systems.com ("mySAQA"), and Formstack, an online form submission tool. Collectively, we reference these platforms as the "Sites".
Information Collection and Usage
We are the sole owners of the information collected on our Sites and will only use this information as described in this privacy statement. We only have access to/collect information that you voluntarily give us through direct interactions.
We use this information to fulfill our duties in the performance of a contract with you or provide you with a requested service. We may combine any or all of this data with other information we collect about you.
We use different methods to collect data from and about you which includes personal data you provide when you:
- become a member of SAQA
- make a donation to SAQA
- participate in our Benefit Auction
- subscribe to Art Quilt Quarterly
- sign up to receive our emails including Fiber Art Friday
- request information be sent to you
- sign up at a regional meeting / booth
- send us information about an event or call for entry
- create an account on mySAQA
- order our products in our online store
- enter a SAQA exhibition or
- contact customer service
Types of Information
There are different categories of information we collect, depending on the type of activity.
Contact Data includes first name, last name, address, email address and telephone numbers.
Profile Data includes your username and password, optional fields and preferences associated on your account, as well as any profile data which we have added (emails or publications you might have received).
Mailing Data includes your address information for purposes of sending you information such as the SAQA Journal, Art Quilt Quarterly, or membership reminders.
Transaction Data includes details about your membership, donation, event registrations and purchase history.
Communications Data includes your preferences in receiving emails from us and your subscription / mailing list preferences.
For statistical purposes, we may also collect and use aggregated data compiled from your personal data. For example, we may aggregate data about our users to develop metrics about our membership and program activities. This data does not directly or indirectly reveal your identity.
What Is Shared with Others
We may occasionally share our member email list with other fiber arts organizations who offer opportunities of interest to our members. This decision is made on a case by case basis and only allows one-time usage of the list. If members wish to opt out of this, they may do so in their account preferences.
We do supply our mailing list to third parties for the sole purpose of sending our subscribers and members printed material they have requested, such as the SAQA Journal and Art Quilt Quarterly.
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
The information you provide when you join SAQA allows us to contact you via email and mail as well as send you membership materials. These communications are an essential part of your membership experience but you can opt out of receiving them at any time.
We take steps to ensure that the personal information we collect is accurate and up to date, and that you have the ability to access it and make corrections to it.
If you are a current member, your contact information is included in our online membership directory (available only to current members via login) as well as on membership reports available to staff and volunteers.
Members have the ability to remove themselves from the membership directory or edit how their information is displayed. Once your membership expires, you are no longer listed but your information does stay in our database.
Your voluntary participation in membership activities such as exhibitions, conferences, online auctions, etc. may require your personal information (name, artwork, location) to be shared with others. In some cases, this will be posted online and/or used in promotions. By registering for these events, you are then providing consent that your information can be used in this manner.
We use various communication platforms such as MailChimp and Constant Contact to send out emails campaigns to our current members and other users. An unsubscribe link is included in the footer of all these emails and you can change your preferences at any time.
Current members may also receive emails from our staff and volunteers as they relate to membership activities such as regional meetings, exhibitions, and volunteer requests.
Some communications (for example, important account notifications and reminders) are considered transactional and are necessary.
To unsubscribe to any of these emails, you can also contact us directly at firstname.lastname@example.org.
SAQA Store Orders
To purchase products from the online SAQA store, you will need to provide us with certain personally identifiable information. Some examples of this type of information include your name, address, phone number, billing address, shipping address, e-mail address and credit card information.
You will only be asked to provide personal information that is essential to complete your selected purchase. This information is used for billing purposes and to fill your orders. If we have trouble processing an order, we'll use this information to contact you. We will also send your notifications and reminders about your order and subscription status (for Art Quilt Quarterly).
Security and Privacy
We employ reasonable technical, administrative and physical safeguards to protect the confidentiality and security of your personal information. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.
We utilize PayFlow, a third-party processor to process online payments for goods and services. When we collect financial account information, we protect its transmission through the use of encryption. All online payments are conducted in accordance with Payment Card Industry (PCI) data security standards.
Cookies / Tracking
We use "cookies" on our Sites. A cookie is a piece of data stored on your computer to help us improve your access to our site and identify repeat visitors to our site. We do use Google Analytics to track the traffic and usage of our Sites.
Standing alone, cookies do not personally identify you; they merely recognize your Web browser. Unless you choose to identify yourself by opening an account, or filling out a form, you remain anonymous to us.
Some cookies are temporary and are only valid during your specific session. This enables the Sites to remember important details as you move from page to page in the checkout process. Cookies also allow you to save your login information for ease of access to your personal mySAQA account.
Our Sites do contain links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.
Data Retention and Deletion
We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, archival, accounting, or reporting requirements.
If the General Data Protection Regulation applies to you because you are in the European Union, you have rights under data protection laws in relation to your personal data.
Via email: email@example.com
Via phone: 860-530-1551
Via mail: SAQA, PO Box 141, Hebron, CT 062848.